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HR and Payroll Administrator (Greek Speaking)

Job Title:
HR and Payroll Administrator (Greek Speaking)
People Team
Brighton, UK
Reports to:
People Manager
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Job Role Summary:

Neilson Active Holidays are the UK’s leading independent active holiday provider. We are a multi-award-winning tour operator with over 40 years of experience within the travel industry and a portfolio of beautiful beach club/ski properties throughout Europe.
Around 85,000 guests travel with us annually and this number is growing rapidly every year. We are well managed and well-funded with ambitious, exciting plans for the future!
As a Greek-speaking HR and Payroll Administrator, you will be preparing the monthly payroll for around 350 Greek employees along with all formalities relating to their employment. This will include all paperwork, submitting the weekly staff working programme to the Greek Labour authority, the completion of all electronic processes and seasonal re-employment of the Greek team.


Key Responsibilities and Tasks:


  • To coordinate all Greek employee compliance paperwork
  • Ensure all paperwork is completed and accounted for working with local accountants in the Neilson resort
  • Ensure all paperwork is coordinated, recorded and stored electronically ready for easy access by key stakeholders
  • Support resort accountants, General Managers and Heads of Department with any employee issues to ensure all employees are managed consistently and professionally
  • Manage all UK posted worker paperwork in Greece to ensure the business is complainant with regulation locally and in the EU whilst supporting local accountants where required
  • Ensure that all Greek payroll is recorded monthly in a timely and accurate manner
  • Ensuring all Greek payroll data is ready for submission and monthly payment runs
  • Action monthly payroll runs after sign-off and all employee/employer documentation associated with payments
  • Record all hours, time sheets of employees, calculate all overtime payments and submit via the payroll software in a timely, accurate manner
  • To take responsibility for all Greek employees joining and leaving the business, working closely with local accountants to ensure that all employees are managed through the correct local process and are able to work legally
  • Manage the HR database of employees, ensuring it is always up to date and fit for purpose
  • To calculate back pay, time owed, unpaid leave, holiday pay etc
  • Process the annual salary review and assist with all related administration
  • Provide monthly ‘Management Information’ to the business on starters/leavers, absence etc in accordance with the HR and Board reports
  • To form a solid working relationship with the Recruitment & Finance teams
Person Specification:


  • Ability to prioritise workload, manage deadlines and complex work schedules within strict timelines
  • Proactive with a flexible, ‘can do’ attitude
  • Highly organised, with the ability to multi-task
  • Positive attitude with a calm and reassuring manner
  • Excellent verbal and written communication skills - confident presenter, able to construct and deliver strategic plans to business stakeholders, good at influencing
  • Effective communicator
  • Strong organisational skills
  • Proactive with a “can do attitude”
  • Able to use own initiative whilst managing own time and work
  • Effective phone manner


  • Admin experience
  • Excellent communication and public speaking skills in the Greek language
  • Excellent planning and organisational skills 
  • Able to work under pressure and to targets
  • Able to work on own initiative and follow written and verbal instructions
  • Excellent Excel skills


  • Previous Payroll & HR administration experience
  • Pension knowledge
  • Extensive experience & strong knowledge of HR
  • Previous experience of working for a complex UK outbound holiday business
  • Background in generalist HR or HRBP role is a must (ideally within travel)
Personal Qualities:
  • Strong communicator in Greek and English – written, verbal and presentation
  • Ability to manage multiple key tasks at any time
  • Results oriented and articulate
  • Strong attention to detail and consistency
  • Individual with a proven ability to interpret, review and direct change
  • Commercially astute
  • Numerate with good attention to detail
  • Able to work under pressure
  • Ability to work well within a team and maintain effective working relationships